UNESCO's Education Sector leads globally and regionally to ensure quality education for all. In Peru, UNESCO and the Porticus Foundation are co-designing the "Horizontes Amazonía" program for secondary education in the Amazon region. This initiative aims to provide adolescents with comprehensive education, fostering socio-emotional, intercultural, environmental, and sustainable technical-productive skills for effective citizenship and territorial connection.

Job Purpose

The Programmatic and Operational Assistant will provide essential support for the daily management of the "Horizontes Amazonía" program. This role involves assisting in activity coordination, tracking requirements, managing contracts and expenditures, and overseeing logistical and documentation processes. The objective is to ensure the timely and efficient execution of program activities, contributing to the overall success of UNESCO's educational initiatives in the Peruvian Amazon. This position is crucial for maintaining operational flow and supporting the program's strategic goals.

Responsibilities

Support the planning and coordination of the program by organizing logistics for annual planning meetings, national workshops, technical roundtables, public events, and partner meetings. Maintain the program team's agenda, including internal meetings, strategic partner engagements, and field missions. Coordinate and follow up on work meetings, workshops, and program events, documenting agreements and commitments. Assist in preparing presentations, reports, and materials for follow-up and team meetings.



Monitor program budget execution by updating records and preparing periodic reports on expenses and commitments. Organize and maintain program products, reports, letters, and other documents. Manage and organize the program's administrative documentation, ensuring its availability. Handle logistical and operational requirements for accommodation, travel, materials, consultancies, and services. Assist in managing security clearances for team missions in the Amazon. Submit and monitor team travel plans. Develop and update matrices for tracking goods, services, and contract execution. Review terms of reference for consultancies and services. Manage administrative follow-up of contracting processes. Coordinate with consultants and contracted institutions for timely delivery of products and invoices. Issue alerts on delays or non-compliance. Prepare and send official communications. Track administrative and logistical requirements, identifying pending issues and response times. Participate in national program planning and regular sector meetings.

Work Experience

Minimum of eight years of professional experience. At least three years in administrative, logistical, project management, or monitoring roles. At least two years of experience with international cooperation programs, UN agencies, NGOs, or corporate social responsibility organizations.

Skills

Proficiency in Spanish (native level). Competencies include Accountability, Communication, Teamwork, and Planning and Organizing. Experience in administrative and logistical support, project coordination, and document management is essential.

Languages

Required Spanish

📌 Asistente Programático y Operativo del Programa Horizontes Amazonía (Lima)
🏢 UN Atlas
📍 Lima