We are seeking a highly organized, proactive, and technology-driven professional to join our team. This position requires a candidate with advanced English proficiency, strong administrative and event coordination experience, and a solid understanding of Artificial Intelligence (AI) tools and the Microsoft 365 ecosystem.

The ideal candidate will support leadership and operational teams by managing schedules, coordinating meetings and events, preparing professional documentation, and leveraging technology to improve efficiency and productivity.

Key Responsibilities

Position Summary

We are seeking a highly organized, proactive, and technology-driven professional to join our team. This position requires a candidate with advanced English proficiency, strong administrative and event coordination experience, and a solid understanding of Artificial Intelligence (AI) tools and the Microsoft 365 ecosystem.

The adecuado candidate will support leadership and operational teams by managing schedules, coordinating meetings and events, preparing professional documentation, and leveraging technology to improve efficiency and productivity.

Key Responsibilities

- Manage executive calendars, appointments, meetings, and scheduling activities.
- Coordinate corporate events, workshops, training sessions, and business meetings from planning through execution.
- Prepare reports, presentations, meeting minutes, and executive correspondence in English and Spanish.
- Organize travel arrangements, accommodation bookings, and logistics coordination.
- Utilize AI-powered tools such as Microsoft Copilot, ChatGPT,



and other productivity platforms to streamline administrative processes and improve workflow efficiency.
- Create, maintain, and update databases, trackers, reports, and digital filing systems.
- Support administrative process improvement initiatives through automation and technology.
- Coordinate communications with clients, vendors, management teams, and external stakeholders.
- Monitor deadlines, action items, and project deliverables.
- Maintain confidentiality when handling sensitive business information.

Mandatory Requirements

- Advanced English Level (C1 or higher preferred) - Must be able to participate in meetings, write professional emails, prepare reports, and communicate fluently with international teams.
- Immediate Availability to start working.
- Residence in Anaco, Anzoátegui, or willingness to work on-site in Anaco.
- Minimum 2 years of experience in:
- Executive Assistance
- Administrative Support
- Office Coordination
- Project Coordination

- Advanced proficiency in Microsoft 365, including:

- Excel
- Word
- Power Point
- Outlook
- Teams
- One Drive
- Share Point
- Microsoft Forms

- Hands-on experience using Artificial Intelligence tools, including:





- Microsoft Copilot
- ChatGPT
- AI-powered productivity and automation platforms

- Experience coordinating:

- Corporate Events
- Executive Meetings
- Training Sessions
- Business Workshops

- Strong organizational, communication, and multitasking skills.

Preferred Qualifications

- Experience supporting international or multicultural teams.
- Knowledge of workflow automation platforms and digital collaboration tools.
- Experience with CRM systems and project management platforms.
- Strong analytical and problem-solving abilities.

Key Competencies

- Executive and Administrative Support
- Advanced Business Communication
- Time Management
- Event Planning & Coordination
- Microsoft 365 Expertise
- AI & Digital Literacy
- Organizational Excellence
- Attention to Detail
- Confidentiality & Professionalism
- Process Improvement

Why Join Us?

- Opportunity to work with cutting-edge AI and digital productivity tools.
- Exposure to executive-level operations and international business environments.
- Professional development and growth opportunities.
- Collaborative and innovative workplace culture.

IMPORTANT

- Location: Anaco, Venezuela
- Immediate Availability Required
- Advanced English Required
- Strong AI Tools Knowledge Required
- Advanced Microsoft 365 Skills Required
- Event & Executive Meeting Coordination Experience Required

Only candidates meeting the English, AI, Microsoft 365, and immediate availability requirements will be considered.

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