- Position Type:
Student Services/ Administrative Assistant
- Date Posted:
11/10/2026
- Location:
Pasco
- Closing Date:
11/24/2026

Department: Early Learning
Location: Pasco, WA
Reports To: Director of Expanded Learning
Classification: FLSA Non-Exempt / Part-Time
Schedule: Monday-Friday (4 hrs. per day during 7:30 am - 4:30 pm)
Hourly Rate: $25.59 (step 1/year 1) - $28.80 (step 5/year 5)

SUMMARY:

Provide support and assistance to the work of the Expanded Learning Department to carry out the mission of the Educational Service District #123.

ESSENTIAL FUNCTIONS:

- Provide daily support to the Director and program staff.
- Organize and coordinate internal department functions and activities including but not limited to room reservations, set-up and clean up, ordering materials, supplies, catering/refreshments, sign in sheets, organizing technology.
- Manage department contracts and assist in monitoring budgets, including but not limited to regular and ongoing tracking, invoicing, billing.
- Provide wrap around support for Trainings/Events from event creation to event wrap-up:
- Pre-event support including but not limited to creating the event in PdEnroller, registration support, ordering and preparing supplies and materials, ordering and distributing catering and refreshments.
- Day of event support including but not limited to room set-up and clean up, technology assistance, periodic check in, catering setup, manage sign in sheets, assist with managing and monitoring Zoom (breakout rooms, chat, etc.)
- Post-event support including but not limited to attendance and clock hours, invoicing, reports, note taking and/or typing.

- Maintain program r ecords, r eports,



and c orrespondence as needed.
- Provide fiscal management support associated with annual budgets and expenditures including but not limited to preparing purchase orders and ordering needed supplies, tracking contracts, complete paperwork for temporary employee agreements, assisting program coordinators with Time and Effort reporting and travel reimbursements.
- Assist in making and keeping updated complete travel arrangements for program staff that ensures all arrangements are in order for the traveler.
- Be familiar with departmental and program services to serve as a resource for staff, partners, and clients.
- Follow all applicable Board policies and procedures.
- Maintain Confidentiality.

OTHER JOB FUNCTIONS:

Performs related duties as assigned.*

*Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee's classification of work.

QUALIFICATIONS:

- Prefer any combination equivalent to: Two years college-level course work in business administration, office management, office support training or related field; and/or three to five years of increasingly responsible administrative office support experience,



including at least one year in an education environment.
- Competence with the use of Microsoft Office, Google Suite, and relevant equipment and software applications.
- Competence with and the ability to learn and keep current in the virtual platforms used for training (e.g. Zoom, Google, Microsoft Teams, Canvas).
- Exceptional personal/office organizational, teamwork, and communication skills.
- Must be detail orientated and complete tasks according to agency deadlines, policies and project timelines.
- Ability to compose and format a variety of written communications such as memos, forms, brochures, spreadsheets, and visual data displays.
- Ability to work independently and adjust to a changing work environment.
- Ability to maintain a good working relationship with co-workers, school district personnel, and other stakeholders.
- Experience in coordination of travel arrangements, workshop planning, meeting agendas, meeting records and notes
- Ability to operate all standard office machines and equipment.
- Represent agency in a professional manner.
- WSP/ FBI background clearance required.

Bilingual in English and Spanish language preferred

POSITION BENEFITS:

- Opportunities to receive on the job training
- Access to full benefits (SEBB medical, vision, and dental insurance. WA DRS SERS retirement plan. Medical reimbursement account, LifeandLong-Term Disability Insurance etc.)
- Access to the agency's wellness program
- Paid sick leave (6 days per full school year)
- Paid personal leave (up to 8 hours per full school year)
- Paid vacation leave, if eligible (up to 4 hours per month)
- 13 paid ho

📌 Administrative Assistant (Pasco)
🏢 Educational Service District 123
📍 Pasco