General Area of Responsibility:

Coordination of administrative tasks related to operations, finance, and human resources in various locations. This role involves partnering with regional and local teams administrative operations, including procurement, inventory management, compliance, and support for financial and HR processes.

Specific Areas of Responsibility. Your main tasks will be:

Operations & Technical:

- Port Authority Registration: Ensure registration for all vessel movements with the Port Authority and any other administrative process
- Supplier Evaluations: Support periodic supplier evaluations to ensure service quality and cost optimization.
- Adhere to DICAPI requirements: Ensuring closely follow up vessels to have necessary manage renewal certificates, regular inspections, and accurate reporting of vessel movements.
- Supply Chain Management: Track opportunities to improve supply chain efficiency and reduce costs.
- Inventory Management: Monitor inventory levels and optimize replenishment processes to avoid stock-outs and excess inventory.
- Data Analytics: Use data analysis tools to identify trends and opportunities for operational improvement.
- Warehouse Management: Manage warehouse operations in Callao and PLNG, coordinating deliveries, withdrawals, and inventory control with local suppliers.
- Electronic Remittance Guides (ERG): Issue ERGs from the SUNAT website for logistical purposes.
- Compliance with Safety, Health, and Environmental Legislation:
- Peru’s Ley de Seguridad y Salud en el Trabajo (Law No. 29783) and its regulations under Decreto Supremo No. 005-2012-TR.




- Support the Operational Department to ensure continuous training programs for employees on safety and health practices.
- Maintain detailed records of all safety and health activities, including incident reports, training sessions, and medical examinations.

Finance:

- Basware Codification: Codify transactions in Basware.
- Invoice Processing: Receive and process invoices from suppliers.
- Withholding Control: Control withholding on the SUNAT website.
- Payment Vouchers: Archive and code payment vouchers monthly (D365).
- Payment Validation: Validate payments and issue withholding receipts from the SUNAT website.
- Deduction Payments: Review and update the Excel file for deduction payments.
- Bank Statements: Update bank statements for payments made to suppliers or employees.
- Refunds: Record refunds made to crew and attach proof of payment.
- Purchase Record Validation: Validate purchase records against payment vouchers for submission to Deloitte.
- Expensify: Update comment in the platform, regarding posting and payment.

Human Resources

- Crew Certification: Organize and update crew certification files.
- Medical Records: Support to ensure conduct mandatory medical examinations for employees, including pre-employment, periodic,



and post-incident checks to compile medical examination records for compliance purposes for local legislation and Customer requirements.
- Entry Requests: Process entry requests and gather subcontractor documentation.
- Certificate Monitoring: Monitor crew certificates to ensure timely renewals and compliance.
- SUNAFIL Notification Follow-Up: Regularly monitor the electronic mailbox assigned by SUNAFIL for notifications,and timely acknowledge and respond to notifications to avoid penalties.
- Support to ensure all labor inspection reports, resolutions, and other administrative acts are properly documented and addressed.
- Personnel Training: Support training programs for personnel, ensuring they are updated on best practices and procedures.
- Office Supplies: Office supply inventory and ordering.
- Training Attendance: Track training session attendance and update related databases.

Required/Preferred Education

- Minimum Bachelor’s Degree in Business, Administration, Logistics, Finance, or a related discipline.

Training and competencies

- Minimum 1 years of experience.
- Previous experience in maritime industry operations preferred.
- Highly IT literate; experience working with Microsoft Office and management systems (D365, Basware) desirable.
- Knowledge of labor and social security legislation.
- Attentive to detail, fast and efficient, decisive, and able to stand by decisions.
- Good communication skills across multiple levels in the organization and with external stakeholders.
- Ability to work in a integral business environment with a strong sense of cultural diversity.
- Flexibility to travel for short periods if required.

📌 Trainee (Lima)
🏢 Svitzer
📍 Lima