What You Will Be Doing
The incumbent is responsible for Administrative & HR tasks as well as general support to the Managing Director.
Primary Duties And Responsibilities
- Maintain stationery, inventory and all supplies required for the running of the business
- Filing of internal and external documents and Maintain well-organized filing system for use by all staff members
- Collecting sending and distribution of mail.
- Provide secretarial support and assistance to the management.
- Issue purchase orders for all departments.
- Prepare beverage for visitors at the office, take down messages.
- Provides support for board of directors and managers; prepares meeting materials,
coordinate and assist board activities and travel
- Ensure that canteen office is fully equipped (e.g. coffee, water).
- Ensure that office environment is clean and tidy.
- Ensure that all office systems and support services are operational and effectively supporting the business
- Liaise with landlord in respect of lease of properties.
- Ensure all insurance requirements are met i.e. insurance is appropriate, adequate and current.
- Oversee all maintenance issues or problems associated with company motor vehicles (i.e. claims, quotes, purchases and insurance).
- Assist and coordinate internal company events (e.g. World Courier’s seminar, DG course training, etc.)
- Maintain the staffs leaving report and keep it up-to-date and complete.
- Stay up-to-date and informed about all issues affecting the company’s Human Resources.
- Ensure that the Company’s Occupational Health & Safety Obligations are met.
- Ensure that the member of the Company Social security fund is up-to-date and prepare the paperwork for all duties under The Social Security rules.
- Assist Management with documentation, reports and correspondence both internal and external.
- Provides local administration for various company-wide programs such as service awards, celebrations, CSR – Corporate Social Responsibility, among others.
- Assist Finance and HR Managers with various personnel/payroll related records, initiatives, activities, etc
- Responsible for maintaining the personnel files, ensuring all files and documents are in compliance.
- Completes all required documentation for various HR related information, such as new hires paperwork, absence tracking (EsSalud paperwork when needed), EPS affiliation of personnel, SCTR and life insurance tracking, as required.
- Assist HR Manager and LTS in new-hire orientation (welcome the new associates, facility tour, among other coordination activities).
What your background should look like (minimum qualifications)
Preferred Tertiary education,Diploma and above with a pass in English, Accounting, Business Basic orequivalent skills.
Minimum Skills, Knowledge And Ability Requirements
- Working knowledge and proficiency in Microsoft Office software, particularly Word, Excel, Outlook.
- Good knowledge of secretary principles.
- Good verbal and interpersonal skills.
- Good English (written and oral).
- Administration and secretarial background.
What AmerisourceBergen offers
Weoffer competitive total rewards compensation. Our commitment to our associatesincludes benefit programs that are comprehensive, diverse and designed to meetthe various needs across our associate population.
Throughoutour global footprint and various business units, we take a balanced approach tothe benefits we offer. Many benefits are company-paid, while others areavailable through associate contributions. Specific benefit offerings may varyby location, position and/or business unit.
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