Contract

Job Description

Responsibilities :

- Review and validate purchase requests from Head Office departments against approved budget, specification, and procurement policy.
- Coordinate with requesting departments and General Affairs on lead times, specification changes, urgent requirements, and reorder points for recurring office and pantry supplies.
- Conduct comparative quotation and negotiation to secure competitive pricing, payment terms, and service levels.
- Monitor and review vendor performance on price, quality, delivery reliability, and after-sales support.
- Monitor Head Office purchasing spend against departmental budgets and escalate variances.
- Identify cost-saving, consolidation, and contract-renegotiation opportunities across recurring purchase categories.
- Prepare periodic purchasing spend, savings, and vendor performance reports for management.
- Develop, socialize, and maintain Head Office purchasing policies, SOPs, and approval thresholds.
- Ensure purchasing documentation (purchase request, quotation, purchase order, goods receipt, invoice) is complete, accurate, and auditable.
- Establish the operating processes, systems, and reporting cadence of the newly formed purchasing division.

Requirements :

- Min Bachelor Degree in any related field.
- Working proficiency in English, written and verbal.
- Strong vendor sourcing, comparative quotation, and commercial negotiation capability.
- Working knowledge of procurement process design and internal control,



including purchase request-to-payment workflow, approval thresholds, and segregation of duties.
- Budget monitoring and spend analysis capability, with advanced MS Excel and familiarity with ERP or e-procurement systems.
- Understanding of Indonesian vendor contracting and tax documentation requirements (PPN, faktur pajak, withholding tax).
- High integrity and sound judgement in managing supplier relationships and confidential commercial information.
- Strong stakeholder management and communication skills across departments and vendors.

Job Snapshot

Updated Date

01-09-2026

Department

Purchasing

Location

#J-18808-Ljbffr
Bachelor's degree
English proficiency, Vendor sourcing, Negotiation, Budget monitoring, ERP / e-procurement knowledge, MS Excel, Stakeholder management
Review and validate purchase requests against budgets and policy., Coordinate with departments on lead times, specs, and urgent needs., Conduct comparative quotations and negotiate terms and pricing., Monitor vendor performance on price, quality, and delivery., Track spend against budgets and escalate variances., Identify cost-saving opportunities and renegotiation options., Prepare spend, savings, and vendor reports for management., Develop and maintain purchasing policies, SOPs, and thresholds., Ensure purchase docs are complete, accurate, and auditable., Establish processes and reporting cadence for the purchasing division.

📌 Purchasing Senior Lead (Head Office) (Asia)
🏢 Modinity Group
📍 Asia