Description

Virtual Assistant (VA) – Remote | Admin Support, CRM, Scheduling | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Virtual Assistant (VA) to provide dependable, high-quality administrative and operational support.

This role is adecuado for someone who is organized, proactive, and tech-savvy, capable of handling multiple tasks across scheduling, communication, data management, and project support.

If you’re someone who enjoys keeping things organized, moving, and under control — this role is for you.

What You’ll Own

Administrative Support

- Manage calendars and schedule meetings using:
- Google Calendar
- Microsoft Outlook

- Draft and send emails, memos, and documents
- Prepare meeting notes and track follow-ups

Data & Document Management

- Maintain records in spreadsheets, CRMs, and project tools
- Organize files using:
- Google Drive
- Dropbox
- Microsoft SharePoint

- Prepare reports and summaries for client review

Research & Task Execution

- Conduct online research (competitors, vendors, market insights)
- Compile findings into clear summaries or presentations
- Support ad hoc tasks and small projects

Customer & Vendor Support

- Respond to basic client inquiries or route to the right team
- Communicate with vendors and follow up on outstanding tasks
- Ensure smooth coordination across stakeholders

Operations & Project Support

- Assist with invoicing and expense tracking
- Support light bookkeeping (if required)
- Update project tools such as:
- Asana
- Trello
- Notion
- Monday.com

What Success Looks Like

- Tasks completed accurately and on time
- No missed meetings or scheduling conflicts
- Clean, organized files and records
- Fast and professional communication
- Client feels supported and in control





What Makes You a Strong Fit

- Highly organized and detail-oriented
- Strong communicator (written + verbal)
- Comfortable learning new tools quickly
- Reliable, proactive, and self-managed
- Able to multitask across different workflows

Requirements (Must-Have)

Experience

- 1–2 years of:
- Virtual Assistant experience
- Administrative support
- Remote operations roles

Core Skills

- Proficiency in:
- Google Workspace
- Microsoft Office

- Strong time management and organization
- Ability to work independently
- Reliable internet and remote setup

Nice to Have

- Experience with CRMs:
- HubSpot
- Salesforce
- Zoho CRM

- Familiarity with bookkeeping tools:

- QuickBooks
- Xero

- Experience supporting:

- Startups
- Entrepreneurs
- Remote teams

- Ability to handle multiple clients or executives

What a Typical Day Looks Like

- Check inbox and calendar for urgent priorities
- Schedule meetings and respond to emails
- Update CRM, spreadsheets, or documents
- Prepare reports or presentations
- Conduct research for ongoing tasks
- Follow up with vendors or clients

In short:
You ensure daily operations run smoothly and nothing falls through the cracks.

Key Metrics (KPIs)

- Task accuracy and on-time completion
- Calendar and inbox efficiency
- Client satisfaction and feedback
- Organization and cleanliness of records
- Responsiveness during working hours

Interview Process

- Initial Phone Screen
- Video Interview with Recruiter
- Practical Task (calendar/inbox or research task)
- Client Interview
- Offer & Background Verification

Apply Now

If you’re a detail-oriented Virtual Assistant who thrives on organization, execution, and supporting others, this role gives you the opportunity to work closely with growing businesses.

Apply now and become the go-to support partner behind the scenes.

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