Project Assistant – Administrative, Financial and Operations Management
Mission
Under the operational supervision of the Team Lead, the successful candidate will be responsible for providing administrative, financial and logistical support to the project. They will work on a daily basis with members of the project team based in Lima, Peru, as well as with the Project Support Unit (USP) attached to the Andes Regional Directorate, based in Bogotá, Colombia.
Main tasks include:
Administrative management
- Support the implementation of public procurement procedures;
- Follow Expertise France’s internal compliance procedures (e.g. due diligence);
- Collect, classify and file administrative documents (main contract, subcontracts, implementation contracts, etc.) in both hard copy and electronic formats;
- Provide the documents required during audits;
- Manage activity schedules, send the necessary reminders and ensure appropriate logistical coordination for the project team;




- Compile and distribute the information required to enable the Team Lead to monitor all activities on a regular basis;
- Draft the minutes of strategic meetings.
- Compile, verify the accuracy of, and file supporting and accounting documents;
- Prepare payment orders (PO) and invoicing orders (IO);
- Update dashboards for monitoring the project budget;
- Track expenditure and supplier invoices (monitoring, reminders, administrative recording);
- In coordination with the Project Support Unit (USP Colombia), contribute to the preparation of financial reports; prepare annual accounts and other regular budgetary statements; prepare annual and final project audits.

Logistics and Operations
- Support the logistical organisation of activities and events organised within the framework of the project (e.g. workshops, conferences, steering committees, etc.);
- Coordinate travel arrangements for team members and project partners; as required, prepare mission orders, requests for daily allowance advances, visa a

📌 Project Assistant – Administrative, Financial and Operations Management (Lima)
🏢 Preventionweb
📍 Lima