About the job Document Controller (SURF, GEP, ORF)

(Third Party Contractor)

Role Purpose: Support a comprehensive administrative need of the SURF, GEP, and ORF Team.Manage documentation and document control system for the SURF, GEP, and ORF Team, including uploading/downloading, segregating, tracking, and updating documents accordingly to established procedures or standards.

Responsibilities include but are not limited to the following:
- Ensure document management accordingly to established procedures or standards (document numbering, formats, issuance, review, dispatch, recording & archiving)
- Ensure any creation or changes of document are requested by approved request form with clear information, as well as for obsolete documents is archived on specific folder
- Generate the document template, manage all workflow documents and timing in system
- Data entry and maintain the documents to keep updated in the master data list
- Ensure document approved, published, and for any comment from reviewer/approver is delivered to document creator




- Manage department library/storage (hard/soft file) to ensure that all electronic and hard copy filing is accurate and is easily retrievable
- Support and control for both internal and external documents (letters, procedure, etc) and correspondences to ensure smooth and clear information to the respective parties, including confidential information
- Independently handle internal and external correspondence and adhere to record retention policies and procedures
- Support and organize internal and external events i.e. meetings, workshop, communication sessions, etc. to ensure preparation and smoothness of these events
- Manage department webpage updated and accessible
- Identifying different types of documents such as specifications, engineering drawings, procedures, calculations and report
- Applying procedures for distribution, filing, collect comments, and coordination of information flow to Project & Engineering documents fo

📌 Document Controller (Asia)
🏢 Mubadala Energy
📍 Asia