About San Silvestre School

At San Silvestre, we foster an empowering, creative, and vibrant educational environment where students are inspired to explore their passion for the arts. We are looking for an energetic and highly organized Creative & Visual Arts Assistant to join our team and support the heart of our cultural community across Primary and Secondary sections.

The Role

This is a dynamic, full-time on-site position designed for a collaborative multi-tasker. You will act as the operational bridge between our Visual Arts, Music, and Drama departments—handling everything from studio logistics and event preparation to departmental administration and student support.

Roles and Responsibilities

General & Administrative Support

- Support classroom organization procedures under the direction of the teachers
- Provide in-class support for specific classes or projects as required, including supporting non-specialist teachers delivering cover lessons
- Working between Primary and Secondary art rooms and departments (e.g. moving materials between buildings)
- Act as Creative Arts and Visual Arts receptionist to respond to student, staff, parent, and community and event related enquiries
- Liaison with maintenance, purchasing, finance, and HR teams (including billing and staff contract hours)
- Attend school concerts, exhibitions, and performances after hours on flex-time
- Support with the extra-curricular after school CCA programme
- Ensure consistent attendance and punctuality
- Carry out any other duties that may reasonably be required by the SLT

Visual Arts Specific Duties

- Organization and maintenance of the ceramics area
- Loading, unloading and firing the ceramics kiln
- Monitoring stock and organizing storage of tools and materials
- Preparing materials for specific places or projects (e.g. cutting paper, fabric, wire, preparing clay, filling glue containers, etc.)

Creative Arts Specific Duties (Music & Drama)

- Oversee the acquisition, storage, care, and inventories of music equipment, instruments, drama costumes, props, and set pieces
- Monitor and oversee instrument maintenance and hire




- Monitor student attendance at instrumental music lessons and follow up absences
- Promote and manage the instrumental lessons enrolment process, maintain student records and coordinate lesson timetabling
- Manage student entries for the London College of Music examinations
- Provide technical support in IGCSE and IB Drama classes for practical coursework
- Provide administrative support for the Grade 5 Beginner Band Programme
- Assist with private music reports
- Attend semesterly instrumental music team meetings and facilitate orientation of new instrumental music staff

Events, Exhibitions, and Promotion

- Assist in preparation and set up of Creative Arts and Visual Arts events, including concerts, presentations, productions, internal/inter-school exhibitions, and displays
- Support production of school plays and musicals in a producer/assistant role, and contribute to the design and creation of certain set pieces and other production elements.
- Promote the Creative and Visual Arts within the school and wider community by liaising with the school publicity team, including noticeboards, publishing student reflections, and photographing student work for department records, school bulletins, and social media
- Support teachers in creating publications such as posters, programs, and checklists associated with events
- Assist in the organisation of department excursions

Relationships & Student Welfare

- Work collaboratively with all members of the visual art and creative arts teaching teams and other members of the organization
- Ensure a positive, open, and professional relationship with teachers, colleagues, and the Senior Leadership Teams of the Sections
- Represent the school positively in the School and wider community




- Maintain appropriate relationships and interactions with young people (e.g. supporting small groups and individual student projects and reinforcing school rules)
- Monitor students’ social and emotional wellbeing in the classroom and report any concerns to teachers in a timely manner
- Ensure that the School’s health and safety, earthquake evacuation, child protection, and all other policies pertaining to student welfare are strictly followed using established procedures in a timely and confidential manner

Knowledge and Competencies Required

Essential

- Willingness to commit to, understand, and embody the philosophy and ethos of San Silvestre School
- Develop a working understanding of the curriculum, policies, and procedures of the different sections and the School
- Administration experience in a school environment
- Outstanding interpersonal skills with the ability to build rapport and interact effectively at all levels of the school
- Good communicator, fully bilingual (fluent written and spoken English and Spanish), and willing to contribute to department meetings
- Ability to work with specific forms of technology and software used in the fulfillment of the role
- Ability to effectively manage one’s own time, work unsupervised, take initiative, and be proactive
- Creative problem-solver, adaptable, with a willingness to learn
- Interest in education

Desirable

- Experience working with a music or arts programme
- Musical knowledge or experience

This Position Description is a guide only and is not intended to be an exhaustive or exclusive list of the duties attached to this position.

San Silvestre School is totally committed to safeguarding the welfare of children and young people and expects the same from its employees. All new staff will be subject to enhanced pre-employment clearance including identity checks, criminal background checks, qualification checks and employment checks to include an exploration of any gaps in employment.

Three professional references will be sought, at least ONE of which must be from your present employer.

📌 Assistant - Creative & Visual Arts (Miraflores)
🏢 San Silvestre School
📍 Miraflores