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Base pay range $20.00/hr - $22.00/hr We are seeking a driven and organized administrative assistant to join our team and assist with high-level administrative support to the Vice President of Human Resources. As an administrative assistant, you will be responsible for supporting daily operations and ensuring efficient workflow within the human resources department. Our ideal candidate is detail-oriented, proactive, and eager to assist based on the needs of the department.

Compensation Range: $20.00 - $22.00 per hour About Us: One of the reasons why we are the nation’s leading parking management provider is because we recognize that “people” are what makes our company successful. It is this recognition that serves as the foundation and building blocks for our continued growth and success.

About the Position: We are currently seeking a HR Administrator to provide value-added services in all areas of Human Resources. The HR Administrative Assistant will provide high-level administrative support to the Vice President of Human Resources. This role requires a proactive, organized, and detail-oriented professional who can manage sensitive information with discretion.

The Administrative

Assistant will also be responsible for a variety of general office administrative tasks to ensure smooth daily operations within the HR department and the broader office environment. Some of the duties and responsibilities of the position are, but not limited to:

- Provide daily administrative support to the VP of Human Resources including calendar management, meeting coordination, travel arrangements, assist with Board presentations, and confidential correspondence.
- Draft, format, and proofread HR-related documents such as memos, letters, reports, presentations, and organizational charts.
- Assist with recruitment and onboarding processes, including posting job openings, scheduling interviews, preparing new hire packets, and coordinating orientation sessions.
- Maintain HR records,



personnel files, and employee databases in compliance with legal and organizational standards.
- Assist with employee communications, engagement initiatives, and event planning (e.g., training sessions, recognition programs, team-building activities).
- Coordinate and schedule internal and external HR meetings, including preparation and distribution of agendas, minutes, and related documentation.
- Act as a liaison between the HR department and other departments or external vendors as needed.
- Assist in compliance audits and documentation management for regulatory and policy adherence (e.g., I-9 forms, training certifications).
- Perform general office duties such as ordering supplies, handling mail distribution, coordinating office maintenance requests, and maintaining an organized filing system.
- Greet visitors, answer incoming calls, and direct inquiries appropriately in a professional and courteous manner.
- Assist with planning and logistics for company-wide events, meetings, and conferences.
- Serve as a backup point of contact for facility and vendor coordination.
- Provide light support in financial processing such as submitting expense reports, processing invoices, and maintaining budgetary records for HR.

Background/Experience

- 1+ year of administrative support experience, preferably in a HR or executive office environment.
- Excellent organizational and time-management skills with the ability to prioritize multiple tasks effectively.
- Strong written and verbal communication skills.
- High level of discretion and professionalism in handling confidential information.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with HRIS systems is a plus.
- Demonstrated ability to work independently and collaboratively in a dynamic, fast-paced environment.




- Strong attention to detail and a commitment to accuracy and quality.

Physical Requirements

- This position operates in a professional office environment.
- While performing the duties of this job, the employee is regularly required to talk, hear, sit, stand, and use hands and fingers.
- Occasionally required to lift office products and supplies up to 20 pounds.

What We Can Offer You for All Your Hard Work:

- Flexible Spending Accounts
- 401k
- Vacation/Sick
- Holiday Ace Parking is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, Ace Parking will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed, please email: [email protected] describing the accommodation.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Seniority level - Seniority level Entry level Employment type - Employment type Full-time Job function - Job function Administrative

- Industries Consumer Services Referrals increase your chances of interviewing at Ace Parking by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified when a new job is posted. Sign in to set job alerts for “Human Resources Administrator” roles. Oceanside, CA $85,000.00-$100,000.00 2 days ago HR Generalist for Law Firm (100% Remote) Human Resources Specialist, Employee Engagement Team Member Experience Coordinator-Human Resources Senior HR Coordinator, Employee Relations (Temporary 4-6 months) Human Resources (HR) Intern - Talent Acquisition San Diego, CA $80,000.00-$120,000.00 1 year ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

📌 Human Resources Administrator (Lima)
🏢 Ace Parking
📍 Lima