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Classification Program Assistant - CUSTOM CLASSIFICATION

Position Number

Position Number 00003808

Open Date

Open Date 09/04/2026

Close Date

Close Date 09/10/2026

Priority Review Date

Employee Class

Employee Class Staff

Full-Time/Part Time

Full-Time/Part Time Part-Time

FTE

FTE .66

Position Status

Position Status Regular

FLSA

FLSA Non-Exempt

Job code

Job code 5001

Union Representation

Union Representation Union

Union Code

Union Code AFC - AFSCME C, Local #1890

Unit/Department

Unit/Department Architectural/Engineering Svcs

College/Unit

College/Unit Facilities Management

Division

Division Administration & Finance

Location

Location PP 105

Link to Department Website or Custom Search Page

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

Overview

Northern Illinois University is a world-class, research-focused public institution that attracts students from across Illinois, the country and the world. NIU’s vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach.

Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.

Position Summary

Under the supervision of the Director of Architectural and Engineering Services ( AES ), this position duties will include the following:

- Assist department staff with transition to TMA space management software for campus facilities floor plans integration and ongoing updates alligning with building modifications as they occur.
- Maintenance, organization and cataloguing of paper and digital drawings, submittals, specifications, etc. related to existing and new NIU facilities;
- Maintenance and updating of campus utility mapping AutoCAD records;
- Provide secondary support to AES project managers in the execution of their duties and assist Physical Plant and Heating Plant staff with access to and interpretation of existing and new campus facility construction documentation;
- Knowledge of the organization, programs, practices and procedures of the AES mission is central to the performance of duties.

This position must be able to professionally and efficiently work on multiple tasks simultaneously, prioritizing and making judgements as necessary. Creativity, accuracy, thoroughness, common sense and good judgement, ability to deal with non-routine matters in a professional manner, and ability to maintain confidentiality are required characteristics.

Essential Duties and Responsibilities

Office and Project Support

- Provide office support to AES construction project managers in the execution of their duties.
- Assist with general office administration.




- Department meetings scheduling and organization
- Records retention organization
- Assist with preparation of meeting minutes, project approvals and reporting documentation

Other Related Duties

- Other related duties as assigned

Minimum Required Qualifications (Civil Service)

- Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.
- Additional education, training and/or work experience in the area of specialization:

See Required Specialty Factors Below

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

- Knowledge of general office practices and procedures
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
- Skill in oral and written communication
- Ability to work effectively with staff, the public, and outside constituency groups
- Ability to organize and multi-task
- Ability to supervise and knowledge of administrative concepts and methods.
- Ability to utilize various computer software packages
- Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems

Specialty Factors (Civil Service)

- Comprehensive knowledge and understanding in designing and coordinating construction project architectural drawings and specifications including a general understanding of all other disciplines, e.g. civil, site utilities, structural, mechanical, electrical, plumbing and fire protection.

Preferred Qualifications (Civil Service)

1. Ten years construction project design, specification and administration experience including general understanding of all disciplines, e.g. architectural, civil, site utilities, structural, mechanical, electrical, plumbing and fire protection.
2. Proficiency in AutoCAD, Blue Beam, Microsoft Office Suite

Minimum Required Qualifications (SPS)

n/a

Additional Requirements (SPS)

n/a

Preferred Qualifications (SPS)

n/a

n/a

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

Anticipated Appointment Start Date 10/01/2026

Anticipated Appointment End Date

Percent of Staff Year

Percent of Staff Year 1.00

Standard Hours Per Week 37.50

Working Hours





Working Hours Varies with office needs; 25 hours per week between the hours of 8am and 4:30pm

Credentials Assessment Examination

- The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
- Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
- After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
- Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Director of Civil Rights Office, Title IX Coordinator
Health Services 2nd floor

(phone hidden)

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process.

An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affi

List of at least 3 Professional References

- Resume/Curriculum Vitae
- Cover Letter
- List of at least 3 Professional References
- Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
- Transcripts (unofficial with official required at hire)
- Other

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