About the Role

Responsibilities include, but are not limited to:
Operations & Administration:
- Support daily administrative tasks, including document management, contract filing, and basic purchasing.
- Maintain and update the local vendor database; request quotes, compare options, and coordinate services as needed.
- Receive, organize, and process vendor invoices; coordinate with Finance for approvals and timely payments.
- Track office-related expenses and subscriptions, ensuring renewals and invoices are correctly documented.
- Coordinate logistics for meetings, internal events, trainings, and international visits.
- Assist in preparing simple operational reports and tracking internal workflows.

Vendor & Facilities Coordination:
- Serve as the point of contact for vendors, coordinating issue resolution, service schedules, and contract updates with vendors.
- Monitor service quality and escalate issues to management as needed.

Office Support:
- Support HR with administrative tasks like documentation, coworking/vendors coordination, inventory, office supplies,



and general requests.
- Coordinate delivery, maintenance and replacement of laptops, accessories, and software licenses with the local IT and procurement teams.
- Escalate technical issues to IT teams or external vendors and ensure follow-up.

Compliance:
- Support operational compliance by maintaining updated internal documentation and following integral/local processes.
- Assist in internal or vendor-related audits by gathering non-confidential files and administrative records.
- Keep office documentation organized and easily accessible.

Requirements:
- 1-2 years of experience in operations, administration, or office support roles.
- Proficiency in Excel/Google Sheets, document management tools, and ticketing systems.
- Experience in startup, tech, or healthcare environments is a plus.
- Strong organizational skills and high attention to detail.
- Ability to prioritize and manage multiple tasks at once.

📌 Operations Assistant (Lima)
🏢 HealthTech-Company
📍 Lima