Executive Assistant – Calendar, Travel & Executive Support
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an experienced Executive Assistant (EA) to provide high-level support to senior leadership in a fast-paced environment.
This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work.
We’re looking for someone who is proactive, highly organized, discreet, and excellent at anticipating needs before they become problems.
What You’ll OwnCalendar & Executive Support
Manage complex calendars across multiple time zones
Coordinate meetings, calls, appointments, and scheduling priorities
Resolve conflicts and protect executive focus time
Manage scheduling through Google Calendar, Outlook, Calendly, and similar tools
Inbox & Communication
Manage and prioritize executive inboxes
Draft and proofread professional emails and correspondence
Screen meeting requests, messages,
and priorities
Coordinate communication with clients, teams, and external stakeholders
Meetings & Follow-Through
Prepare agendas, briefing notes, and meeting materials
Gather relevant information before executive meetings
Take notes and track action items
Follow up with stakeholders to ensure commitments and deadlines are met
Travel & Logistics
Coordinate domestic and international travel
Book flights, hotels, transportation, and detailed itineraries
Handle last-minute travel and scheduling changes
Support expense tracking and reimbursements
Projects & Administration
Track executive priorities and ongoing projects
Conduct research and prepare concise reports or summaries
Maintain organized digital files and documentation
Handle sensitive information with professionalism and discretion
What We’re Looking For
3+ years of Executive Assistant or senior administrative experience
Experience directl
📌 Executive Assistant (Perú)
🏢 Pavago
📍 Perú