Summary: The Medical Assistant assists physicians and other providers by performing administrative and clinical duties under the direction of a physician/provider.

General Summary of Duties: (Other duties may be assigned.)

- Monitor and maintain physician’s office schedule, surgery schedule, and scheduling templates; Coordinate scheduling of depositions with physician’s schedule and attorney

- Complete administrative duties related to the patient’s care

• Facilitate the coordination of appropriate tests, imaging, procedures, lab work, physical therapy, follow up appointments, and referrals per the provider’s request, both within the clinic and with external facilities

• Schedule surgeries and required appointments and clearances related to surgery

• Send appropriate completed paperwork, test results, consents, and medical records to necessary external facilities

• Send appropriate paperwork to patient regarding upcoming appointments/surgeries

• Obtain necessary pre-certifications for applicable treatments, procedures, surgeries

• Serve as point of contact when coordinating care at external facilities

- Properly utilize EMR system and remain up to date on required training and procedures related to EMR system; Demonstrate proficiency in appointment scheduling, order entry, charge entry, and documentation of patient care

- Secure patient information and maintain patient confidentiality

- Prepare patients for examination; Escort patient to exam room and verify identity; Measure and record vital signs and medical history; Ensure completion of medical history paperwork

- Prepare/maintain medical records including order entry and chart prep; Review records prior to examination to ensure all necessary information is present

- Prepare treatment rooms for patient examinations; Disinfect/clean treatment rooms and general equipment following examinations; Properly dispose of contaminated supplies





- Stock exam rooms and supply areas with adequate medical supplies; Assist with ordering/requesting/inventory of supplies when necessary

- Assist providers in exam rooms when necessary; Perform/assist with dressing changes, cast removals, cast applications, staple/suture removals, splinting, and bracing

- Prepare medications for injections with proper technique and set up for procedure to provider’s preference

- Clean and sterilize appropriate instruments according to established protocol

- Demonstrate proper use of PPE

- Maintain required logs (i.e. refrigerator temperatures, inventories, check off lists, pharmaceutical waste, etc.)

- Respond promptly to incoming phone calls from patients, hospitals, physician offices, pharmacies, etc. and provide answers and feedback under direction of the provider; Coordinate prescription refills under provider’s direction

- Assist patients with various mobility needs (i.e. restroom, wheelchair, cars, etc.)

- Maintain accurate and updated documentation in patient’s chart of any visits, communications, test results, procedures, etc.; Complete accurate and necessary charge/billing information for applicable visits and procedures

- Assist in coverage of other staff when necessary; Participate in orientation of employees when needed

- Communicate efficiently with other departments to ensure best care for patient

- Ensure applicable certifications are up to date, including continuing education requirements

Qualifications:

- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education and Training:





- High School diploma or equivalent required at minimum

- Experience working in related healthcare position required

- Formal Medical Assistant or Licensed Practical Nurse training and certification/licensure preferred, or ABR-OE credentials preferred

- Knowledge of medical terminology and anatomy/physiology required

Physical Demands and Working Conditions/Requirements:

- Work may require stooping, bending, reaching, and moderate lifting of up to approx. 50 pounds while assisting patients with mobility and positioning, moving supplies, and performing other daily job functions

- Requires prolonged periods of sitting at desk and working at computer, as well as prolonged periods of walking and standing

- Must have good computer and telephone communication skills and able to operate misc. office equipment

- Hearing and vision abilities within normal range, or corrected, to observe and communicate with patients and staff

- Ability to work in fast-paced environment in a professional medical office setting

- Reasonable accommodations may be made to enable individuals with disabilities to perform the necessary functions

Position Type and Expected Hours of Work:

- Full time: 40 hours minimum per week; available for overtime as needed; varied day shift hours on week days with occasional coverage required on Saturdays

Travel Requirements:

- Moderate travel may be required to assist in coverage at satellite offices

Full-Time Benefits

- Health, Dental, and Vision Insurance

- 401k Plan, 3% Safe Harbor Non-Elective Employer Contribution

- Employer-provided $25,000 Group Life Insurance

- Voluntary Life Insurance

- Short-Term and Long-Term Disability

- Accident, Hospital, Critical Illness/Cancer Benefits

- Mileage Reimbursement for travel between office locations

- Certificate and Continuing Education Reimbursement

- Accrual Paid Time Off (up to 19 days off within 1st year)

- 6 Paid Holidays Per Year

- Closed on Major Holidays

📌 Medical Assistant - Full-time (Lima)
🏢 Orthopaedic Institute of Ohio
📍 Lima