Description

Sales Assistant (Remote) – CRM, Scheduling & Sales Operations Support

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)

About the Role

We’re hiring a Sales Assistant to support a fast-moving sales team by managing CRM updates, scheduling meetings, coordinating follow-ups, preparing proposals, and keeping sales operations organized.

This is a detail-oriented, execution-focused role where your work directly supports pipeline movement and sales performance. You won’t be responsible for selling — but you’ll play a critical role in helping the sales team close deals efficiently.

If you’re organized, proactive, and enjoy keeping systems, communication, and operations running smoothly — this role is built for you.

What You’ll Do

CRM Management & Sales Operations

• Maintain clean and accurate CRM records in Salesforce, HubSpot, Zoho CRM, or Pipedrive

- Update leads, contacts, opportunities, and pipeline stages daily
- Remove duplicates, fix missing information, and maintain CRM hygiene
- Ensure pipeline visibility and reporting accuracy

Scheduling & Sales Coordination

• Schedule calls, demos, follow-ups, and meetings across multiple time zones

- Manage calendars using Google Calendar, Outlook, and Calendly
- Coordinate meeting logistics and ensure sales reps are prepared before calls
- Organize internal prep sessions and follow-up activities

Proposal & Document Support

• Prepare, format, and proofread proposals, quotes, presentations, and sales documents

- Support RFP and RFI responses using templates and existing materials




- Create polished sales materials using Google Slides, PowerPoint, or Canva

Reporting & Pipeline Tracking

• Generate weekly and monthly sales reports and dashboards

- Track pipeline activity, conversion metrics, and sales KPIs
- Maintain reporting accuracy and ensure leadership visibility into sales activity

Communication & Follow-Ups

• Draft professional follow-up emails and meeting summaries

- Send reminders, thank-you notes, and next-step communication
- Support inbound lead routing and initial coordination

Cross-Team Coordination

• Collaborate with marketing, finance, operations, and sales teams

- Track internal handoffs to ensure deals and tasks move forward smoothly
- Help prevent delays or communication gaps across departments

Requirements

• 1–2 years of experience in sales support, administrative support, operations, or coordination roles

- Hands-on experience with at least one CRM platform (Salesforce, HubSpot, Zoho, Pipedrive, or similar)
- Strong scheduling and calendar management skills
- Proficiency with Google Workspace or Microsoft Office
- Strong written English communication skills
- Highly organized with strong attention to detail

Nice to Have





• Experience preparing proposals, sales decks, or presentations

- Exposure to SDR, BDR, or sales team workflows
- Experience in B2B SaaS, marketing agencies, recruiting, or professional services
- Basic reporting and Excel skills (pivot tables, dashboards, reporting)

What a Typical Day Looks Like

• Update CRM records and maintain pipeline accuracy

- Schedule meetings and coordinate calendars across teams
- Prepare proposals, presentations, and sales documents
- Generate reports and support sales leadership with data updates
- Send follow-ups and coordinate communication with leads and clients
- Work cross-functionally to keep deals and workflows moving smoothly In short: you help keep the sales engine organized, efficient, and operating without friction.

Key Metrics (KPIs)

• CRM accuracy and pipeline cleanliness

- On-time scheduling and coordination
- Accurate proposals and sales documentation
- Reporting accuracy and consistency
- Positive feedback from sales leadership and team members

Why Join?

• High-impact role supporting revenue and sales operations

- Opportunity to grow into Sales Operations, Revenue Operations, or Account Management
- Collaborative and fast-paced remote environment
- Clear ownership and measurable impact on team performance
- Exposure to modern sales systems and operational workflows

Interview Process

• Initial Phone Screen

- Video Interview with Pavago Recruiter
- Practical Task (CRM cleanup + proposal draft)
- Client Interview
- Offer & Background Verification

📌 Sales Assistant (Perú)
🏢 Pavago
📍 Perú