Full-Time; Excellent Benefits and Paid Time Off

Starting Wage: $19.57/hr.; Starting Bi-lingual Wage: $20.55/hr.

PURPOSE:
The Area Administrative Assistant supports the Site Manager by helping ensure that assigned centers operate smoothly and that all required services are delivered in alignment with Head Start Performance Standards. This position performs a wide variety of administrative and center-support functions, contributes to daily operational needs, and offers backup support across center operations as needed. The role also assists with agency and center projects as assigned by the Site Manager or the Data Monitoring and Compliance (DMC) Department, while maintaining professionalism, accuracy, and adherence to all Agency policies and procedures.

ESSENTIAL JOB DUTIES:
I. GENERAL CLERICAL DUTIES

A. Word Processing and Data Entry
- Letters, forms and reports;
- Maintain and monitor database information;
- Generate newsletters, memos, etc.;
- Generate required reports as assigned.

B. Special Projects
- Provide support for Agency level projects, as assigned;




- Assist with coordination of meetings and/or events.

C. Filing
- Sort, cross reference, and file letters, reports and/or other documents;
- Maintain up-to-date files and systems.

D. Mail
- Open, sort, and/or distribute incoming mail, messages, and/or reports;
- Pick-up and drop-off interagency and postal mail/packages as directed.

E. Photocopying, Collating, and Laminating
- Letters, forms and reports;
- Teacher Calendars;
- Newsletters.

F. Center Supplies
- Manage, order, shop for, and inventory center supplies, as assigned.

G. Trainings and Meetings
- Attend trainings and/or meetings, as assigned;
- Take minutes of center meetings and distribute, as assigned.

H. Answer phones and direct calls appropriately.

I. Provide assistance to parents, volunteers, and the general public as needed at the center.

J. Promote and actively facilitate good teamwork and team building with the entire center staff.

📌 Area Admin Assistant (Lima)
🏢 Southern Oregon Head Start
📍 Lima