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Workforce Administration Coordinator
Wood Islands, PE Full-time $55000.00-$60000.00/year
Company Overview
Join our team at Bay Ferries and Northumberland Ferries, where safety, reliability, and operational excellence are at the core of everything we do. We are committed to delivering exceptional service while maintaining the highest standards across our vessels and terminal operations.
Position Summary
The Workforce Administration Coordinator provides critical administrative and coordination support to ensure efficient and compliant crewing operations. This role supports workforce planning, certification tracking, scheduling coordination, and payroll reconciliation.
Working closely with the Terminal Manager and People & Culture, you will play a key role in maintaining accurate records, supporting operational readiness, and ensuring compliance with safety and regulatory requirements.
Key Responsibilities
Crew Administration & Scheduling
- Maintain records of crew certifications, training, and qualifications
- Track certification expiry dates and notify management of upcoming requirements
- Prepare draft crew schedules for review based on operational needs and collective agreements
- Distribute approved schedules and communicate updates
- Maintain attendance records and prepare reports
Compliance & Reporting
- Maintain accurate records to support compliance with safety and operational standards
- Compile and analyze data related to staffing and attendance trends
- Prepare confidential reports to support management decision-making
- Ensure all documentation aligns with company policies and collective agreements
Payroll & Financial Coordination
- Validate payroll entries against approved schedules and assignments
- Identify discrepancies and support resolution with management
- Review payroll exception reports and prepare supporting documentation
- Maintain audit-ready reconciliation records