WAVE ROCK PTE LTD, is a digital company specializing in the creation and monetization of subscription websites. We manage the entire lifecycle of a digital project, from conception to publication, including maintenance and operation.
About the Role
We’re looking for an Administrative Assistant to join our team in Barcelona. This is a hybrid and autonomous position, adecuado for someone proactive, organized, and detail-oriented. You’ll work closely with our Finance department and report directly to the CEO, providing essential administrative support across the company.
Main Responsibilities
- Monitor payments to clients and suppliers.
- Attend to and resolve inquiries from management and departments effectively and professionally.
- Manage complaints and resolve issues related to banks or administration.
- Coordinate with suppliers and external services.
- Manage direct debit payments.
- Prepare reports on outstanding collections and payments for management and the finance department.
- Perform bank reconciliations.
- Coordinate with other departments to ensure the correct management of payments and collections.
- Perform general administrative tasks such as filing, document organization, and drafting communications.
Requirements
- Ability to organize and manage multiple tasks.
- Basic knowledge of collection management and customer service.
- Verbal and written communication skills in Spanish and English (French is a plus).
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office (especially Excel).
- Proactive attitude and focus on conflict resolution.
Valued Skills
- University degree (preferred but not mandatory).
- Experience dealing with clients, administration, and conflict resolution.