I’m helping Globaltize find a top candidate to join their team full-time for the role of Executive Assistant (Payroll Support) .

You'll drive operational excellence by anchoring the administrative backbone of a growing enterprise.

Compensation:

USD 12/hour

Location:

Remote (for residents of Argentina, Colombia, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Paraguay, Peru, Uruguay, and Venezuela)

Mission of Globaltize:

"Our mission is to connect businesses with exceptional integral talent, fostering growth, efficiency, and lasting partnerships"

What makes you a strong candidate:

- You have +5 years experience in Payroll, Operations, Administrative assistance.
- You are proficient in Scheduling, Logistics, Invoicing, Interview coordination, Document preparation.
- English
- Fully fluent

Responsibilities and more:

Job Details

- Job Title: Executive Assistant (Operations & Administrative Support).
- Work Hours/Schedule: Full-Time (40 hours/week), CST time zone.
- Location: Remote, Latin America (bilingual English/Spanish required).

Overview:
- This is a growing U.S.-based service company in the commercial facilities and janitorial space, working with both private commercial clients and government contracts.
- They operate in a hands-on, execution-driven environment where staying organized and holding people accountable directly keeps the business moving.
- This is not a company drowning in bureaucracy.
- It runs lean, moves fast, and needs someone who can own the operational and administrative backbone.
- You would be the right hand to leadership, sitting at the center of payroll, documentation, scheduling, and team coordination.





Key Responsibilities:
- Manage day-to-day administrative tasks, scheduling, calendar management, and general office coordination to support leadership needs.
- Process payroll accurately and on time.
- Manage invoicing and accounts receivable.
- Maintain organized financial records.
- Handle document preparation, organization, and English/Spanish translation, including government contract documentation and follow-ups.
- Coordinate unit assignments, logistics, internal workflows, and team communication to keep daily operations running smoothly.
- Host and lead operational meetings, making sure project and operations managers stay on top of compliance and accountability.
- Support hiring and recruiting, including interview coordination, candidate communication, and scheduling.
- Track personnel retention across locations, staying on top of hiring, firing, staffing needs, and contract fulfillment.

Must-Have Requirements:
- College educated.
- Fluent in English and Spanish, both verbal and written.
- Minimum 5+ years of relevant administrative or operational experience.
- Experience with payroll systems.
- Strong communication and organizational skills.
- High attention to detail and ability to multitask.
- Ability to work independently and manage priorities effectively.

Nice-to-Have Requirements:
- Experience with estimating.
- Government contract experience.
- Recruiting or hiring experience.

Job benefits:

- Fully Remote Roles (work from home)
- High Pay
- Paid Time Off
- Bonuses
- Sick / Emergency Days as needed

Your potential leader:

- Diego Fernando Alvarado - HR & Recruitment Specialist

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