The Site Administrator is responsible for providing administrative, inventory control, logistics coordination, invoicing, reporting, and operational support to the Site & Operations Manager. The incumbent ensures effective management of fuel and lubricant inventories, accurate transaction processing, customer service excellence, and compliance with company procedures and operational standards.

Key Responsibilities:
Stock Management and Inventory Control

- Daily fuel and lubricant stock reconciliations.
- Maintain quantity and quality controls on stock.
- Record all stock receipts, issues, transfers, returns and adjustments.
- Monitor stock levels and replenishment requirements.
- Manage critical spares inventory.
- Conduct stock counts and support audits.
- Investigate stock discrepancies and losses.

Operations Administration and Logistics Coordination

- Support daily operational activities and KPI monitoring.
- Ensure successful delivery execution against approved schedules.
- Ensure road tankers are cleared at loading points and at KCM entrance.
- Track delivery confirmations within required timelines.
- Reconcile trip reports and transporter losses within seven days.
- Support CAPEX project administration.
- Process requisitions timeously.

Financial Administration and Reporting

- Process customer invoices accurately.
- Minimize invoicing errors.




- Capture all manual transactions on the same day received.
- Support banking and petty cash administration.
- Control office consumables.
- Prepare operational and inventory reports.

Customer Service and Stakeholder Management

- Support customer service KPIs.
- Resolve customer issues including returns, invoicing errors, contamination, spillages and dry-outs.
- Maintain relationships with customers and contractors.

HSSE, Compliance and Governance

- Promote compliance with HSSE standards.
- Participate in audits and inspections.
- Maintain compliance documentation.
- Support incident investigations.

Requirements:

Qualifications:

- Diploma or Degree in Business Administration, Logistics, Supply Chain Management, Accounting, Operations Management or related discipline.

Experience:

- Minimum three years relevant experience.
- Experience in inventory control and stock management.
- ERP experience preferred.

Skills:

- Inventory management
- Financial administration
- Logistics coordination
- Reporting and analysis
- Microsoft Office and ERP systems
- Valid driver’s license

Competencies:

- Planning and Organizing
- Attention to Detail
- Customer Service Orientation
- Problem Solving
- Stakeholder Management
- Teamwork
- Time Management
- Results Orientation

📌 Administrator (Perú)
🏢 Puma Energy
📍 Perú