31 jul
|
Importante empresa
|
Comas
31 jul
Importante empresa
Comas
The
International Potato Center (CIP) is looking for one (1) Finance and
Administration Assistant to provide essential support and coordination to the
CIFOR -ICRAF operations and the IKI -EUDR project in Lima, Peru.
About
CIFOR -ICRAF: More than a research institute—it is a hub of the brightest
minds working together to develop nature -based solutions for forested and
tree -based landscapes. We collaborate with governments, academia, civil
society, and the private sector to address five major general challenges:
deforestation and biodiversity loss, the climate crisis, the transformation of
unsustainable food systems, unsustainable value and supply chains, and extreme
inequality.
About
the position: This role is designed to ensure the smooth execution of daily
office functions, focusing on financial processing, travel coordination, and
administrative logistics. The successful candidate will support the IKI -EUDR
project, ensuring compliance with donor regulations (European Union) and
institutional standards, while facilitating the operational needs of our
scientific and technical teams in the field.
Key
responsibilities:
- Coordinate domestic and international travel arrangements, including flights,
accommodation, transport, visa requests, and travel documentation for staff,
consultants, and participants.
- Support the organization of events and workshops, including venue coordination,
catering, participant logistics, and follow -up on pending activities.
- Prepare, organize, and follow up on supporting documentation for payments,
expense claims, petty cash, consultancy processes, and online submissions in
compliance with organizational procedures.
- Gather and submit required documentation for consultancy hires, including
onboarding forms and supporting documents, through relevant organizational
systems in a timely manner.
- Monitor advances, pending documentation, and contract expiration dates, and
escalating issues to the Analyst as needed.
- Provide day -to -day office administrative support, including correspondence,
filing, scanning, office supplies, and coordination of IT and equipment
requests.
- Coordinate with IT for the setup of corporate email accounts, assignment of
electronic devices, and related onboarding support for new staff and
consultants.
- Maintain organized, secure, and updated physical and electronic records,
databases, contact lists, and filing systems.
- Draft routine correspondence, invitation and participation letters, and manage
incoming and outgoing communications with staff, partners, government
authorities, and service providers.
- Liaise with internal and external stakeholders to follow up on requests and
ensure timely coordination of administrative processes.
- Ensure compliance with applicable CIFOR -ICRAF and CIP institutional policies,
procedures, and administrative requirements in all assigned activities.
Requirements
What are we looking for?
Administration, Accounting, Economics, or related fields.
experience in administrative support roles, preferably but not excluding within
international organizations or NGOs.
(desirable).
(written and oral) and fluent Spanish.
Office (Excel is critical). Experience with ERP systems like Unit4/Agresso is a
plus.
effectively in a multicultural, virtual environment.