Description

We're hiring on behalf of a well-established home services company looking for a long-term team member to take ownership of their back-office operations and free up the in-house team to focus on growth.

The Role

This is primarily an accounting and administrative role for someone who is detail-oriented, organized, and takes pride in keeping the books and back office running cleanly. You'll be embedded in the day-to-day operations of a busy field services company — managing invoices, supporting bookkeeping, maintaining CRM records, and making sure nothing falls through the cracks administratively.

This is a long-term position. We're looking for someone who wants to grow with a team, not just fill a seat.

Key Responsibilities

Bookkeeping & Billing (Primary Focus)

- Call field technicians daily to capture accurate labor hours and materials used on each job
- Build time & material invoices in QuickBooks per completed project phase
- Apply correct markup to verified material costs
- Cross-reference supplier purchases (Roberts, DSG, Menards, Home Depot) to ensure nothing goes unbilled
- Support general bookkeeping tasks alongside the internal team
- Maintain accurate job-level P&L; tracking

Administrative & CRM Management

- Maintain CRM pipeline in GoHighLevel — update stages, notes, and contact records accurately
- Triage inbox and flag urgent items for the team
- Schedule and confirm appointments, estimates, and inspections
- Coordinate handoffs between the office and field team
- Keep all records clean, current, and organized

Permits & Inspections Support

- Pull required permits 1–2 weeks ahead of scheduled work phases
- Schedule city inspections and confirm field lead availability
- Log permit details and notify the team of confirmed windows





Pipeline Oversight (Administrative)

- Monitor the CRM pipeline for stalled proposals and flag for follow-up
- Send professional follow-up emails and occasional calls on pending bids — low volume, no cold calling
- Keep the pipeline accurate so the team always knows where every job stands

Requirements

- 2+ years in bookkeeping, accounting support, or administrative operations

- Experience with QuickBooks or a similar invoicing/accounting tool — required
- CRM experience
- Strong written and spoken English — professional and confident
- Comfortable making occasional outbound calls in English when needed
- Highly organized, reliable, and consistent — this is a long-term role

Nice to Have

- Background supporting field service, trades, or home services businesses
- Experience with permits, scheduling, or billing workflows in a service-based company

Benefits

- Salary: up to S/3,000 based on experience

- Employment contract from day one + full Peruvian legal benefits (CTS, vacaciones, gratificaciones)
- Private health insurance (EPS)
- Modern office in San Isidro's financial district
- Direct, long-term relationship with your U.S. client

Why MOD? One client. One relationship. You're not a seat in a campaign — you're a direct extension of a U.S. business that knows your name, values your work, and is built for the long term.

This company is made up of genuinely good people who are investing in a long-term solution — not a quick fix. You'll have real ownership over the back office, work closely with a tight-knit team, and see the direct impact of your work every single day. If you're looking for stability, a team that values you, and a role where your accounting and admin skills truly matter — this is it.

Please upload your resume in English.

📌 PE - Administrative & Accounting Assistant (Lima)
🏢 Importante grupo
📍 Lima